Condition of Entry/Refund Policy
Entries are to be made online using the www.equineaffairs.com website
Entries will be accepted on a first come first served basis.
A full entry with an online payment will take precedent over a postal entry with cheque.
On-line entries are processed immediately by Equine Affairs on receipt of payment.
Late entries: If available these will be open online, please note each late entry is subject to a surcharge.
In the event of a cancellation, entry fees will be returned. An admin fee stated on each individual schedule will be retained. This admin fee is on a per horse and rider combination basis. All booking fees are non refundable
In the event of a Postponement:
- A new date will be set which your entry will automatically be transferred to and you will be notified via email.
- Once you have been notified of the postponement and the new date, you have 5 working days to inform us whether you can attend or not. Failure to let us know within the 5 working days will result in your entry fees being lost.
- If you inform us you cannot attend we will return your money minus the admin fee.
- Alternatively a number of dates will be given to you where your entry can be transferred to. (Please note that the class dressage test may change).
- Once you have been notified of the postponement dates, you have 5 working days to inform us which date you would like to transfer to. Failure to let us know within the 5 days if you cannot transfer to any of the dates given will result in your entry fees being lost.
If you inform us you cannot attend we will return your money minus the admin fee.
A time limit is given to ensure we can offer an efficient service to you and refund your money. This means we can advertise any unwanted spaces to other riders who might want to attend.
The Organiser has the right to change the location of the event due to unforeseen circumstances. In this situation our withdrawal policy remains the same.
Withdrawals before the closing date will receive a full refund minus the admin fee stated on each schedule.
Withdrawals after the closing date and before the withdrawal date must be accompanied by a vet’s or doctor’s certificate. If your place is replaced from our wait list you will receive a full refund minus the admin fee stated on each schedule. If we are unable to replace you a 50% refund is given.
Withdrawals made after the withdrawal date are non-refundable unless a replacement from our wait list is found in this situation a full refund will be given minus the admin fee stated on each schedule and must be accompanied by a vet’s or doctor’s certificate to obtain a refund.
Withdrawals made 24 hours before the event at non refundable
ALL Withdrawals must be registered with entries secretary in writing or email and must be accompanied by a vet’s or doctor’s certificate to obtain any refund.
Once a refund has been confirmed please allow 10 working days for your money to be refunded. Refunds are given in accordance with our cancellation and withdrawal policy for each event.
Competition Terms and Conditions
Event Rules will be stated on the individual downloaded/printed schedule and on the website information. If you are in any doubt please contact the secretary.
Horse/Pony sports are dangerous. Neither Equine Sports UK Limited or Arena UK Limited, nor any persons acting on their behalf, nor the landowner can accept any liability for loss, damage, accident or injury to any persons, horses or property.
It is compulsory that all riders wear hats/helmets up to British Standard Riding Hats conforming to All PAS 015, VG1 – provided they are BSI Kitemarked, European – VG1 – provided they are BSI Kitemarked American –All SEI ASTM F1163 04a onwards and SNELL E2001 Australian & New Zealand – AS/NZS 3838 2006 onwards. All Hats must carry a Horse-Events Tag or 2018 British Eventing/PC or RC tag.
Riding is a risk sport and it is compulsory that all riders wear body protectors to the latest BETA standard whilst going Cross Country and highly advisable when taking part in any riding activity.
It is compulsory that every person entering upon the event venue who is under the age of 18 years of age is accompanied by a responsible adult.
It is compulsory that all dogs must be kept on leads at all times.
It is compulsory that horseboxes are NOT to be mucked out on site.
It is compulsory that all gates must be kept closed when possible.
Arena UK the owner of the venue reserves the right to remove anyone from the event at any time without giving a reason.
You note and accept our first aid cover provided at each event
Combined Training: Emergency First Aider
Dressage: Emergency First Aider
Show Jumping: Emergency First Aider
All our events may be cancelled without notice due to adverse weather. In the event of adverse weather it is recommended that you check the website before departing to attend any event.
All ridden horses/ponies must be over four years old.
When entering an event organised by Equine Sports UK Limted you understand your details will be added to our database for further Communication regarding events. if you wish to opt out of receiving marketing emails please select this box on your Registration Form.
Health and Safety – at all Events
Equine Sports UK Limited and Arena UK Limited have taken reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective everyone must take all reasonable precautions to avoid and prevent accidents occurring, and must obey the rules and instructions of the organisers and stewards/officials.
Personal Injury and Insurance Notice – at all Events
Equine Sports UK Limited or Arena UK Limited do not insure the rider, your horse or your tack and equipment. You are strongly advised to have in place your own adequate horse and personal accident insurance at all times.
Arena UK Limited and Equine Sports UK Limited will not be held responsible for any accident, injury or loss to any person or their property however this may be caused.
Photography & Social Media
Please note that we will have photographers present at all our events which maybe be used on our social media platforms or for marketing purposes. Horse & Country TV may be attending and live-streaming. if you do not wish to be photographed or filmed for whatever reason, please inform the Show Office in writing prior to the event or email firstname.lastname@example.org.